Transaction and Bank Account Types
Business, Personal, and Mixed
Prentiss Johnson avatar
Written by Prentiss Johnson
Updated yesterday


Transactions from bank accounts are the building blocks of your S Corp's Financial Reports. The type of transaction, and the type of bank account the transaction is in, determines which method Collective will use to get that transaction into your S Corp's Books.

As an S Corp owner, if you take the time to learn these types and methods, you will extract maximum value from your Collective subscription. Your monthly Financial Reports will be more accurate and you'll intuitively understand how to analyze and act on them.

Transaction Types

  1. Business

    1. income and expense transactions of the S Corp

  2. Personal

    1. income and expense transactions of your personal life

    2. some are common sense, others are decided by the tax code and IRS

  3. Accountable Plan

    1. specific expenses that have both business and personal use

    2. the IRS allows the business portion of these "mixed" transactions to be calculated and added to the S Corp Books

Bank Accounts Types

  1. Business

  2. Personal

Adding Transactions to Your Books

This table lists different methods for how we add transactions to your books. Different methods are needed depending on the mix of Transaction Type and the Bank Account Type.

Transaction Type

Bank Account Type

Data Entry Method







The Spreadsheet Import is for exceptions only. As an S Corp owner, you need to have Business transactions occur in Business accounts.


To help ensure your experience at Collective (and beyond) is successful, check out the following examples of transactions. All the nuances are not covered here, but this is a good place to start!

Business Transactions from Business Bank Accounts

Below are examples of expenses that should be paid from business accounts:

  • Software required for your work

  • Legal and professional fees such as Collective

  • Meals with a business associate (for more info on business meals, see here)

  • Business travel

    • Airfare, Hotels, Car Rentals

    • Tolls, Parking

  • Contractors

  • Job Supplies and Office Expenses

  • Equipment

  • Advertising/Marketing

  • Health, Dental, Vision Insurance Premiums

For more examples of common business expenses, click here. The full chart of accounts used by Collective can be found here.

Personal Transactions from Personal Bank Accounts

Below are examples of expenses that should be paid from personal accounts.

  • Charitable contributions (non-advertising)

  • Most food / meals (for business meals, see here)

  • Direct auto expenses (gas, car payments, repairs, etc.)

  • Federal and state income tax payments (including quarterly estimated taxes)

  • All client entertainment that does not involve food

  • Most subscriptions like netflix, hulu, youtube, spotify, ny times, etc.

    • Exceptions are discussed here

Accountable Plan Transactions from Personal Bank Accounts

The mixed expenses below should be paid from personal accounts (and then the company will claim a percentage of these expenses via the accountable plan).

  • Phone

  • Internet

  • Home Office Deduction (Rent, Utilities, etc.)

See here for more info on mixed expenses.

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