Atoms are the smallest unit of matter.

Cells are the smallest unit of life.

Transactions are the smallest unit of accounting.

An accounting transaction is usually money in or money out.

There are three types of transactions:

  1. Business

  2. Personal

  3. Mixed

Accounts contains transactions.

There are two types of checking/credit accounts:

  1. Business checking and business credit accounts

  2. Personal checking and personal credit accounts

Business transactions should run through business checking and business credit accounts.

Personal and mixed transactions should run through personal checking and personal credit accounts.

To help ensure your experience at Collective (and beyond) is successful, check out the following examples of transactions. All the nuances are not covered here, but this is a good place to start!

Business Transactions

Below are examples of expenses that should be paid from business accounts:

  • Software required for your work

  • Legal and professional fees such as Collective

  • Meals with a business associate (for more info on business meals, see here)

  • Business travel

    • Airfare, Hotels, Car Rentals

    • Tolls, Parking

  • Contractors

  • Job Supplies and Office Expenses

  • Equipment

  • Advertising/Marketing

  • Health, Dental, Vision Insurance Premiums

For more examples of common business expenses, click here. The full chart of accounts used by Collective can be found here.

Personal Transactions

Below are examples of expenses that should be paid from personal accounts.

  • Charitable contributions (non-advertising)

  • Most food / meals (for business meals, see here)

  • Direct auto expenses (gas, car payments, repairs, etc.)

  • Federal and state income tax payments (including quarterly estimated taxes)

  • All client entertainment that does not involve food

  • Most subscriptions like netflix, hulu, youtube, spotify, ny times, etc.

    • Exceptions are discussed here

Mixed Transactions

The mixed expenses below should be paid from personal accounts (and then the company will claim a percentage of these expenses via the accountable plan).

  • Phone

  • Internet

  • Home Office Deduction (Rent, Utilities, etc.)

See here for more info on mixed expenses.

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