Overview

Once you hire employees and start running payroll, the Kansas - Department of Revenue requires you to register as an employer with the state. This registration will generate account IDs used by our Payroll software, Gusto, to pay taxes and file returns on your behalf. Collective has a dedicated in-house Employer Registration team that solely works on registering Members with the states to ensure Gusto has all the necessary information required to run payroll and file reports successfully.

Once we've processed your KS-Payroll Tax Registration, you'll receive an email from Collective with your Withholding Tax Account ID. Please follow these instructions to access your online account with the KS Department of Revenue.

1. Create an online login to access the KS-Withholding Account:

1. Visit the Kansas Department of Revenue website and click the yellow "Register Now" button.

2. You will see an account registration page.
   ​IMPORTANT: In the First Name field, please make sure to enter your complete BUSINESS NAME, not your own name.

3. In the Contact Name field, enter your name.

4. Contact Title: Owner

5. Enter your phone #, email ID and set up a password.

6. Select and answer a security question.

7. Under "Settings", select "Accounts" and click "Continue".

8. Now you will see a preview of the information you just entered. Review it to make sure everything is correct. Then hit the "Register with this information" button.

Congratulations! You have successfully created your login with the KS-Department of Revenue (KS-DOR). You will now receive an email with a code and an activation link. Click on the link and it will take you to the login page again. Please proceed to Step # 2 now.

2. Link your Withholding Account to your login:

1. Once logged in, you'll see some options on the left-side. Click the first option, "Account Management"

2. On the next page, click "Add an Existing or Register a New account to this login".

3. In the identification # field, please enter the Withholding Account # shared by Collective via email. Also, enter the Access code from the same email. Click "Continue"

4. Review the information to make sure it is your account. Click "Save".

Done!

Your Withholding Account is now linked to your login. You can click "Manage Account" to view various options for your Withholding Account. Our payroll software, Gusto, will handle your quarterly payroll tax report. This means you're not required to log in to your online account regularly or file reports manually. We do, however, suggest you log in to your account once a quarter to view any action items that require your immediate attention.

Should you require assistance handling any notice or action items related to your KS-Withholding Tax account, drop us an email at hello@collective.com. Our Payroll Tax team will be more than happy to assist you.

Disclaimer: The information contained in this document is provided for informational purposes only and should not be construed as financial or tax advice. It is not intended to be a substitute for obtaining accounting or other financial advice from an appropriate financial adviser or for the purpose of avoiding U.S. Federal, state, or local tax payments and penalties.