Overview

Once you hire employees and start running payroll, the Kansas Department of Revenue requires you to register as an employer with the state. This registration will generate account IDs used by our Payroll software (powered byGusto), to pay taxes and file returns on your behalf. Collective has a dedicated Employer Registration team that solely works on registering Members with the states to ensure Gusto has all the necessary information required to run payroll and file reports successfully.

Once we’ve completed your Kansas Payroll Tax Registration, you’ll receive an email from Collective containing your registration details.

Please follow the steps below to access your online account with the Kansas Department of Revenue (KS-DOR):

Step 1: Create an online login to access the KS-Withholding Account

1. Visit the Kansas Department of Revenue website and click the yellow "Register Now" button.
2. You will see an account registration page.
   ​IMPORTANT: In the First Name field, please make sure to enter your complete BUSINESS NAME, not your own name.
3. In the Contact Name field, enter your name.
4. Contact Title: Owner
5. Enter your phone #, email ID and set up a password.
6. Select and answer a security question.
7. Under "Settings", select "Accounts" and click "Continue".
8. Now you will see a preview of the information you just entered. Review it to make sure everything is correct. Then hit the "Register with this information" button.

Congratulations! You have successfully created your login with the KS-Department of Revenue (KS-DOR). You will now receive an email with a code and an activation link. Click on the link and it will take you to the login page again. 

Step 2: Link your Withholding Account to your login

1. Once logged in, you'll see some options on the left-side. Click the first option, "Account Management"
2. On the next page, click "Add an Existing or Register a New account to this login".
3. In the identification # field, please enter the Withholding Account # and the access code shared by Collective. Click "Continue"
4. Review the information to make sure it is your account. Click "Save".

Your Withholding Account is now linked to your login. You can click "Manage Account" to view various options for your Withholding Account. Gusto, will handle your quarterly payroll tax report. This means you're not required to log in to your online account regularly or file reports manually. We do, however, suggest you log in to your account once a quarter to view any action items that require your immediate attention.

Should you require assistance handling any notice or action items related to your KS-Withholding Tax account, message us using the message center in the Dashboard our Payroll Tax team will be more than happy to assist you.

Disclaimer: The information contained in this document is provided for informational purposes only and should not be construed as legal, financial, or tax advice. It is not intended to be a substitute for obtaining legal, accounting, or other financial advice from an appropriate and/or licensed  adviser, or for the purpose of avoiding U.S. Federal, state or local tax payments and penalties.