Collective provides ongoing bookkeeping, payroll, and tax support to help keep your business organized and tax-ready year-round. Below you’ll find what happens at daily, monthly, quarterly, and yearly intervals, plus a calendar of important filing dates for both membership tiers.
Service Overview
| Frequency |
LLC Tier |
S Corp Tier |
| Daily |
Reach out to your Collective team anytime. Your message will be routed immediately to get you the support needed. |
Reach out to your Collective team anytime. Your message will be routed immediately to get you the support needed. |
| Monthly |
Monthly bookkeeping — transactions are imported, categorized, and reconciled. Invoicing is included in your Dashboard and managed directly by you.
|
Monthly bookkeeping — transactions are imported, categorized, and reconciled, including payroll activity.
Payroll is included for S Corp owners, who can choose their own pay cadence (most run payroll monthly).
|
| Quarterly |
Quarterly Estimated Taxes (QTEs): calculations and reminders for federal and state payments.
|
We assist with filing your quarterly payroll tax returns (Form 941 and state equivalents).
Quarterly Estimated Taxes (QTEs) calculations and reminders for federal and state payments are provided each quarter.
|
| Yearly |
Year-end book review and closeout. Preparation and filing of your federal and one state individual tax return (Form 1040 + Schedule C) are included.
Additional state returns are available for an additional fee. |
Year-end book review and closeout. Preparation and filing of your federal and one state S Corp business tax return (Form 1120-S) are included.
Additional state returns and individual tax filings are available for an additional fee. |
Annual Dates and Milestones
| Month |
LLC Tier |
S Corp Tier |
| January |
Close prior-year books. Prepare and send 1099s to contractors |
Close prior-year books. Prepare and send 1099s and W-2s |
| February |
Submit information needed for tax preparation |
Submit information needed for tax preparation |
| March 15 |
n/a |
IRS deadline to file or extend Form 1120-S (business return) |
| April 15 |
IRS deadline to file or extend Form 1040 with Schedule C (individual return)
First federal quarterly estimated tax payment due (Q1) |
IRS deadline to file or extend Form 1040 (individual return)
First federal quarterly estimated tax payment due (Q1) |
| June 15 |
Second federal quarterly estimated tax payment due (Q2) |
Second federal quarterly estimated tax payment due (Q2) |
| September 15 |
Third federal quarterly estimated tax payment due (Q3) |
Third federal quarterly estimated tax payment due (Q3)
IRS extended deadline to file Form 1120-S (business return) |
| October 15 |
IRS extended deadline to file Form 1040 (individual return) |
IRS extended deadline to file Form 1040 (individual return) |
| January 15 (next year) |
Final federal quarterly estimated tax payment due (Q4). |
Final federal quarterly estimated tax payment due (Q4). |
The deadlines referenced above reflect federal tax deadlines. State filing and payment deadlines may differ and vary by state. This list may not include all required filings or deadlines for your business—always confirm any additional state or local requirements.
Collective’s ongoing services are designed to keep your books current and your filings on schedule. Use this page as a reference throughout the year, and if you ever have questions, reach out to your Collective team. We’re here to help.
Disclaimer: The information contained in this document is provided for informational purposes only and should not be construed as legal, financial, or tax advice. It is not intended to be a substitute for obtaining legal, accounting, or other financial advice from an appropriate and/or licensed adviser, or for the purpose of avoiding U.S. Federal, state or local tax payments and penalties.