If you have an address change for your business, below are the companies and/or organizations that you will need to contact in order to update your new business address information. In some cases, Collective will assist or complete the address change step for you. Please note that this guide is intended only for California based businesses.
At the end of this document, you’ll also find some helpful links to resources on the best practices for updating your business address.
1. Statement of Information (SOI)
In California, you can update your address by filing a Statement of Information → You can do so here.
2. Franchise Tax Board (FTB)
You can update your business address with the FTB online or by filing form 3533-B (Change of Address for Businesses, Exempt Organizations, Estates and Trusts). You can find information about these processes here.
3. IRS form 8822-B -- Change of Address or Responsibility form
You will complete the IRS change of business address form.
You will need to check to sign the form and send it directly to the IRS address below:
Internal Revenue Service
Ogden, UT 84201-0023
4. Business License
Updating your address for your business license varies from city to city in the state of California.
There are too many cities to list all of the direct links, but if you go to the city government website where you filed your business license, there will likely be an option to update your address online.
5. Bank Accounts and Credit Cards
Contact all of your banks and credit card companies to update them with your new business address details.
Gusto manages payroll for your company. Below are the directions to update your business address, or the address for you and any of your employees.
7. QuickBooks Online (QBO)
To update your QuickBooks Online business address, follow the directions here or go to QuickBooks for further details:
8. Your Collective account
If you have an address change, we will automatically update your business address in your Collective account.
9. Auto-billed items
If you have any auto-billed items, make sure to review and update your business address in necessary
10. Update your clients
Do not forget to update your clients about your address change, especially you expect them to send you checks or any other written material.
11. Update your vendors
If you plan to receive any physical items (i.e packages) from any vendors you're working with (i.e Amazon), make sure to update your business address with their records
12. Final step
Make sure that the address changes were applied correctly.
Here you can find further resources about the best practices for changing your business address:
Disclaimer: The information contained in this document is provided for informational purposes only and should not be construed as financial or tax advice. It is not intended to be a substitute for obtaining accounting or other financial advice from an appropriate financial adviser or for the purpose of avoiding U.S. Federal, state or local tax payments and penalties.